Administrative Assistant

About Us

Highlands Cashiers Health Foundation is a non-profit located in Highlands, NC. Our goal is to improve Health and Access to Healthcare by investing in our communities through partnerships and collaborations. We aim to Lift Health and Well-being, together.

Scope of Position

Provides secretarial and administrative support services to the Foundation CEO and Executive Director, Staff and Foundation Board of Directors and Community Advisors to ensure professional and efficient office operations. Works closely with the Director of Operations. Duties include but are not limited to word processing, reporting, proofreading, attending and recording minutes for foundation board and committee meetings, telephones, maintaining files, and conducting special projects as assigned. Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned work and ensures proper tasks and activities occur as scheduled. Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, catering, and preparing materials needed at the meetings. Receives and processes information of a confidential nature; ensures such information is maintained in strict confidentiality. Must be able to multi-task, work independently and make practical decisions quickly and efficiently. Sustains positive and productive relationships with donors. Maintains a working knowledge of fundraising database, principles, ethics, bylaws, rules and regulations, policies and procedures and keeps the CEO updated on all changes. Contributes and participates in planning, development, and implementation of fundraising activities, including direct solicitations. Ensures compliance with IRS and regulatory procedures.

Reporting Relationships

Reports directly to the CEO and Executive Director.
Education and Experience

Education and training

High school graduate required; Four-year college degree or two years’ experience in office administration in a professional organization required. Advanced technical and computer skills required. Fundraising and nonprofit experienced preferred.

Skills and Competencies:

• Excellent written and verbal communication skills
• Excellent interpersonal and relationship skills
• Excellent organizational skills and attention to detail
• Excellent time management skills and ability to meet deadlines
• Excellent computer skills. Spreadsheet and database knowledge is a plus.
• Ability to function well in a high-paced and at times stressful environment
• Ability to manage multiple tasks and adapt to a changing, dynamic environment.
• Natural inclination for teamwork, cheerful outlook, open minded, and innovative.
• This position requires a high degree of responsibility, accountability, and flexibility.